Kardin Budget and Reforecast CAM Reconciliation Setup Guide
How to configure CAM reconciliation, export data, and avoid common mistakes in Kardin Budget and Reforecast.
CAM Module
Recovery / CAM Budget and Reforecast Module
Module Navigation
Navigate to Recovery from the main dashboard. Select the property and budget period. Kardin's recovery module sits alongside its budgeting and reforecast tools — it is designed for budget vs. actual CAM variance tracking and preliminary reconciliation estimates, not for final year-end tenant statement generation. For CAM-specific reporting, use Reports > Recovery > Budget vs. Actual by Pool.
Recovery Pool Configuration
Kardin connects to Yardi or MRI to pull actual GL expense data via integration. Recovery pool definitions in Kardin mirror the pool configurations in your source ERP (Yardi recovery pools or MRI recovery groups). Within Kardin, pools are configured under Recovery > Pool Setup with budget amounts per expense category. The integration syncs actuals from the ERP, and Kardin uses those actuals alongside pool definitions to produce budget vs. actual variance reports used in preliminary reconciliation estimation.
Charge Code Setup
Kardin does not issue tenant billing — charge codes live in the connected ERP (Yardi or MRI). In Kardin, recovery charge types are configured to match ERP charge codes for reporting alignment. Under Recovery > Charge Type Setup, map Kardin charge types to the ERP charge codes to ensure budget vs. actual variance reports use consistent terminology across both systems. This mapping is critical for firms using Kardin dashboards alongside Yardi or MRI billing outputs.
Export Procedure for CapVeri
Navigate to Reports > Recovery > CAM Budget vs. Actual. Configure the report for the property, fiscal year, and recovery pools. Export to Excel. Kardin's recovery reports include budget amounts, actual amounts synced from the ERP, variance amounts, and percent variance by pool and expense category. For CapVeri, use the actual GL data from your ERP (Yardi, MRI) rather than Kardin's export — Kardin's value is in the budget/reforecast analysis, not as the primary GL source for reconciliation.
Common Mistakes to Avoid
Using Kardin's budget amounts instead of ERP actuals for year-end reconciliation — Kardin shows budgeted figures; final reconciliation must use posted GL actuals from Yardi or MRI
Not keeping Kardin's recovery pool definitions in sync with ERP recovery pool changes, causing budget vs. actual comparisons to misalign
Treating Kardin's preliminary reconciliation estimates as final tenant statements — Kardin provides directional estimates, not auditable reconciliation outputs
Overlooking the Yardi/MRI sync frequency — if actuals are not synced recently, Kardin's variance reports lag behind actual GL postings
Configuring Kardin pool budgets without reviewing the prior year's actual pool composition for mid-year expense account additions or deletions
How Kardin Budget and Reforecast Works with CapVeri
Kardin is a budgeting and analysis tool, not the primary data source for CapVeri reconciliation. Export actual GL data from your connected ERP (Yardi or MRI) and upload that to CapVeri. Use Kardin's budget vs. actual variance reports alongside CapVeri's reconciliation output to identify whether variances stem from budget assumptions or from actual expense composition changes. The combination of Kardin (budget analysis) and CapVeri (reconciliation validation) provides a complete CRE financial oversight workflow.
About Kardin Budget and Reforecast
Kardin is used by institutional CRE owners and portfolio managers who need detailed budget vs. actual tracking alongside Yardi or MRI. Its recovery module provides visibility into CAM budget variance throughout the year, enabling proactive reforecasting of year-end tenant obligations. It is a complement to — not a replacement for — the ERP's reconciliation module. Firms using Kardin typically have 20+ properties and require financial reporting that bridges property management ERP data with institutional-grade analysis.
Troubleshooting Common Kardin Budget and Reforecast Issues
Kardin's recovery actuals don't match my Yardi GL — what causes this?
The most common causes are: (1) the Yardi-to-Kardin sync has not run since the latest GL postings — check the last sync timestamp in Kardin's integration settings; (2) the account mapping between Yardi GL accounts and Kardin recovery pool categories is incomplete, leaving some accounts unmapped; and (3) accrual period differences — Kardin may be pulling data on a different accrual basis than your Yardi GL Detail report uses. Reconcile the Kardin actuals to the Yardi GL trial balance for the same period to identify the specific gap.
How should I use Kardin alongside CapVeri for year-end reconciliation?
Use Kardin for budget variance monitoring throughout the year — it tells you whether CAM expenses are tracking above or below budget and enables proactive tenant communication. At year-end, export actuals from Yardi or MRI (not from Kardin) and upload to CapVeri for final reconciliation calculation and tenant statement generation. After CapVeri produces reconciled amounts, compare them to Kardin's year-end reforecast estimates to validate that your budget process is producing accurate CAM predictions.
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