ProLease CAM Reconciliation Setup Guide
How to configure CAM reconciliation, export data, and avoid common mistakes in ProLease.
CAM Module
Operating Expense / CAM Provision Management
Module Navigation
Navigate to Lease Administration > Portfolio from the main menu. Select a lease and go to the Operating Expenses section to view and edit CAM provision data. ProLease organizes lease data by portfolio, property, and lease — drill down from portfolio to access individual lease CAM terms. For reporting, use Reports > Operating Expenses > CAM Recovery Summary.
Recovery Pool Configuration
ProLease does not use recovery pools in the property management sense. CAM provisions are abstracted per lease in the Operating Expenses section, capturing: recoverable expense categories (with include/exclude lists), pro-rata share method and denominator, base year or expense stop amount, gross-up provision and threshold, and annual cap terms. The abstracted data serves as the reference framework — actual expenses flow from your ERP or accounting system separately.
Charge Code Setup
ProLease tracks CAM payments through the lease payment schedule rather than charge codes. In the lease record, add payment items of type 'CAM Reimbursement' or 'Operating Expense' with the monthly estimate amount. ProLease's CAM provision fields define the rules that should govern the reconciliation — the payment schedule tracks estimated payments actually made. Year-end reconciliation requires comparing payment totals to actual expenses calculated outside ProLease.
Export Procedure for CapVeri
Go to Reports > Lease Reports > Operating Expense Detail Report. Configure the report to include CAM provision fields: base year amount, gross-up flag, cap percentage, pro-rata share. Export to Excel or CSV. ProLease supports custom report configurations — save a CAM reconciliation template report with these fields for repeatable year-end exports. ProLease also supports data export via scheduled reports or API for automated workflows.
Common Mistakes to Avoid
Treating ProLease as a CAM reconciliation engine rather than a lease administration system — it tracks what leases allow, not what has been spent
Not fully abstracting the CAM exclusion list from each lease, leading to disputes when non-allowable expenses appear in reconciliation statements
Entering the pro-rata share denominator incorrectly — using gross building area instead of net rentable area, or total GLA instead of occupied GLA for gross-up purposes
Failing to flag capital expenditure clauses in the lease abstraction, causing CapEx to appear as recoverable in the CAM provision record
Not updating ProLease lease records after CAM-related amendments, so the provision data becomes stale and unreliable for reconciliation reference
How ProLease Works with CapVeri
Export the Operating Expense Detail report from ProLease as CSV to obtain abstracted CAM provision terms for each lease. Export actual GL expenses from your ERP separately. Upload both to CapVeri: CapVeri reads the ProLease export to understand each lease's CAM structure (caps, stops, exclusions, gross-up provisions) and applies those rules when calculating reconciliation amounts from your GL data. This pairing eliminates the manual step of cross-referencing lease terms during reconciliation.
About ProLease
ProLease was acquired by Tango Analytics, an IWMS (Integrated Workplace Management System) platform. ProLease's strength is lease abstraction, critical date tracking, and IWMS integration for space and facility management. CAM provision management is robust for lease administration purposes but requires a separate GL data source for actual reconciliation. Used by corporate real estate teams, tenants, and landlords who need IWMS capabilities alongside lease administration. Pure property managers typically prefer dedicated PM platforms.
Troubleshooting Common ProLease Issues
How do I export ProLease CAM provision data for use in reconciliation?
In ProLease, run the Operating Expense Detail report and configure it to include all CAM provision fields: base year amount, expense stop type, gross-up provision, cap percentage and type, recoverable categories, excluded categories, and pro-rata share basis. Export to Excel. This becomes your lease terms reference file. Pair it with your accounting system's GL export and upload both to CapVeri, which will apply the lease terms from ProLease to the GL actuals automatically.
ProLease shows a CAM cap but my reconciliation shows the tenant owes more than the cap allows — what is wrong?
This usually means the cap in ProLease was not applied in the reconciliation calculation. If you are reconciling manually or in Excel, verify that you are: (1) calculating the cap against the correct base year amount, (2) using the correct cap type (cumulative caps allow unused capacity to roll forward; compounding caps apply to the prior year's capped amount), and (3) applying the cap at the correct level (total CAM, controllable CAM only, or specific pool). CapVeri automates cap type logic to prevent this error.
Related Resources
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