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See CapVeri in Action: Upload to Audit in Minutes

Walk through each step of a CAM reconciliation — from dragging in your GL export to downloading a finished audit report with every error flagged, every dollar quantified, and every lease clause referenced.

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Five Steps from GL Export to Finished Audit

Every reconciliation follows the same deterministic workflow. No black-box calculations, no hidden assumptions.

1

Upload GL Export

Drag and drop a CSV export from Yardi, MRI, RealPage, or any ERP system. No reformatting required — CapVeri auto-detects column mappings and validates the data before processing.

  • Supports Yardi Voyager, MRI Software, RealPage, AppFolio, and generic CSV
  • Auto-detects GL account codes, dates, amounts, and cost centers
  • Flags missing or malformed rows before reconciliation begins
2

Map Lease Terms

Enter lease parameters manually or let CapVeri auto-extract them from uploaded lease PDFs. Each tenant gets its own configuration: RSF, pro-rata share percentage, cap structure, base year, and expense exclusions.

  • AI-assisted lease extraction with mandatory human verification
  • Supports cumulative caps, non-cumulative caps, and CPI-based escalations
  • Tracks base year amounts for year-over-year cap enforcement
3

Run Reconciliation

The deterministic engine runs every calculation with exact decimal math — no AI approximations on financials. It normalizes variable expenses via gross-up, enforces each tenant's cap structure, validates pro-rata shares, and flags capital expenditures coded to operating accounts.

  • Gross-up to 90%, 95%, or custom occupancy thresholds per lease
  • Separates controllable vs. uncontrollable expenses before applying caps
  • Deterministic math with full audit trail on every line item
4

Review Flags & Errors

Every discrepancy surfaces in a dashboard sorted by dollar impact. Each flag includes the GL line, the lease clause it violates, the severity level, and the exact amount at stake — so you know where to focus first.

  • Errors ranked by dollar impact for fastest resolution
  • Direct reference to the lease clause that was violated
  • Severity tiers: critical, warning, and informational
5

Export Audit Report

Generate a PDF or Excel report with the complete audit trail: every GL entry, the calculation applied, the lease term that governed it, and the result. Reports are formatted for tenant statements, internal review, or dispute support.

  • PDF and Excel export with full GL-to-lease traceability
  • Summary page with total overcharges, undercharges, and net adjustment
  • Ready to attach to tenant reconciliation statements

What You'll Find

These are the four most common categories of CAM billing errors. CapVeri flags each one with the dollar amount, the GL line, and the lease clause that was violated.

Gross-Up Errors

Variable expenses not normalized to the lease-defined occupancy threshold. Buildings below 95% occupancy are especially vulnerable — the gap between actual and grossed-up expenses grows with each vacant suite.

Typical impact: $2,000 - $15,000 per building per year

Cap Violations

Controllable expenses that exceed the annual or cumulative cap defined in the lease. Cumulative caps compound from the base year, and a single missed year can cascade into five-figure overcharges.

Typical impact: $5,000 - $25,000 per tenant over a lease term

CapEx Misclassification

Capital expenditures — roof replacements, HVAC overhauls, parking lot resurfacing — coded to operating expense accounts and passed through to tenants. These should be amortized or excluded entirely.

Typical impact: $10,000 - $50,000+ per incident

Pro-Rata Mistakes

Tenant share percentages that do not match the RSF stated in the lease, or that fail to account for remeasurement, subleased space, or common area load factors defined under BOMA standards.

Typical impact: $1,000 - $8,000 per tenant per year

See a Real Audit Report

Review a sample CapVeri audit report with flagged errors, dollar impacts, and full GL-to-lease traceability. No signup required.

View Sample Report

Frequently Asked Questions

How long does it take to complete a reconciliation?

Most reconciliations finish in under 15 minutes. Upload your GL export, confirm the lease terms, and review the flagged errors. Compare that to the 4-8 hours per building that manual spreadsheet reconciliation typically requires.

Do I need to reformat my GL export before uploading?

No. CapVeri auto-detects column mappings from standard exports out of Yardi Voyager, MRI Software, RealPage, AppFolio, and generic CSV formats. If a column cannot be mapped automatically, the system prompts you to confirm the mapping before proceeding.

Does CapVeri use AI for financial calculations?

No. All financial math — gross-up, cap enforcement, pro-rata validation — uses deterministic decimal arithmetic. AI is used only for document extraction (OCR and lease parsing), and every AI-extracted value requires human verification before it enters a calculation.

What if my property management system is not listed?

Any system that can export to CSV or Excel works with CapVeri. The generic CSV parser handles arbitrary column layouts, and you can save custom column mappings for reuse across future imports.

Can I share the audit report with tenants?

Yes. The exported PDF includes a summary page with net adjustments and a detailed section with full GL-to-lease traceability. Many teams attach it directly to the annual reconciliation statement or use it as backup during tenant disputes.

Ready to Find What Your Spreadsheets Missed?

Start a free 30-day trial. Upload your first GL export and see flagged errors in under 15 minutes — no credit card required.

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