Documentation
Everything you need to know about CapVeri and how it works
Product Overview
What is CapVeri.com?
CapVeri.com is a specialized financial operations platform designed for commercial real estate professionals. We automate Common Area Maintenance (CAM) reconciliation, helping property managers and landlords recover 3-5% of revenue that's typically lost to manual calculation errors.
Revenue Recovery Platform
Manual CAM reconciliation using spreadsheets leads to systematic revenue leakage. Industry data shows that landlords lose hundreds of thousands of dollars annually due to calculation errors, missed expense inclusions, and misapplied lease terms. CapVeri.com replaces fragile Excel spreadsheets with a deterministic calculation engine that ensures every dollar of recoverable expenses is accurately billed.
Works with Your Existing Systems
CapVeri.com seamlessly integrates with your existing property management system without requiring expensive API integrations or vendor fees. Simply export your General Ledger and Rent Roll data (CSV or Excel files you already generate), upload them to CapVeri, and let our platform handle the complex calculations. No integration projects, no IT overhead.
Who Uses CapVeri?
Our platform is designed for mid-market property management firms, lease audit consultants, and CPA firms performing CAM reconciliation. Whether you manage office buildings, retail centers, or industrial properties, CapVeri provides the accuracy and transparency needed for effective financial operations.
Key Features
Data ingestion
Import GL, rent roll, and billing files from Yardi, MRI, AppFolio, RealPage, or generic CSV/Excel exports.
Calculation engine
Run deterministic BOMA 2024 gross-up, caps, base year, occupancy, and tenant share logic with full traceability.
Lease management
Maintain lease terms with version history and AI-assisted extraction that always requires human verification.
Reconciliation workflow
Manage calculation jobs, snapshots, campaign lifecycle, and reconciliation views from draft through finalization.
Tenant portal
Invite tenants to view statements, file disputes, comment, upload attachments, and track resolution status.
Compliance and legal
Generate SB 1103 exports, demand letters, and immutable audit records for legally defensible CRE compliance workflows.
Exports and reporting
Deliver tenant packets and property reports in PDF, Excel, and CSV with export history and audit support.
Billing and subscriptions
Operate first-audit-free onboarding, prepaid audit credit packs with volume pricing, checkout, and invoices.
Platform and security
Enforce RBAC, RLS-backed multi-tenancy, onboarding, and organization controls across every tenant workspace.
How It Works
Upload Your Data
Export your General Ledger and Rent Roll from your existing property management system (Yardi, MRI, AppFolio, or any system that produces CSV/Excel exports). Drag and drop the files into CapVeri's upload interface. Our intelligent file detection automatically recognizes formats from major systems.
Automated Validation
CapVeri validates your data and maps columns to our standardized schema. The system flags anomalies such as negative expenses in positive-only accounts or dates outside the reconciliation period, helping you catch data quality issues before they affect calculations.
Deterministic Calculation Engine
Our calculation engine processes your data using industry-standard methodologies. Gross-up calculations follow BOMA 2024 standards. Base years, expense caps, and pro-rata shares are all applied exactly as specified in your lease agreements. The engine is 100% deterministic - same inputs always produce identical outputs.
Export Reconciliation Packets
Generate professional reconciliation packets for each tenant showing detailed expense breakdowns, calculation methodologies, and billable amounts. Export to PDF for tenant delivery, Excel for further analysis, or Journal Entry files for posting back to your accounting system.
Security & Compliance
Bank-Level Encryption
All data is encrypted at rest and in transit using industry-standard AES-256 encryption. Your financial data is protected with the same security measures used by major financial institutions.
Multi-Tenant Isolation
Your organization's data is completely isolated from other users. Our database implements strict row-level security policies ensuring that your data remains yours and is never accessible to other organizations.
BOMA 2024 Standard Compliance
All area calculations and gross-up methodologies comply with ANSI/BOMA Z65.1-2024 standards for office buildings. This ensures your calculations are defensible in audits and consistent with industry best practices.
Immutable Audit Trails
Once a reconciliation is finalized, it becomes immutable and cannot be modified. All changes are logged with timestamps and user information, providing a complete audit trail for compliance and dispute resolution.
AI with Mandatory Human Review
AI is used only to extract lease terms from uploaded PDFs. Every extracted field goes through a human verification screen before it can affect any calculation. Anthropic does not use API inputs to train their models.
Supported Systems
CapVeri.com works with standard CSV and Excel exports from all major property management systems. No expensive integrations or vendor fees required.
Yardi Voyager
Supports General Ledger exports, Rent Roll reports, and custom financial statements. Our parser handles Yardi-specific formatting including merged cells and multi-row headers.
MRI Commercial
Supports MRI Rent Roll exports, GL transaction reports, and tenant billing data. Compatible with both MRI Software and RealPage MRI platforms.
AppFolio
Works with AppFolio's standard GL and Rent Roll exports. Handles both commercial and residential property data formats.
Generic CSV/Excel
For systems not explicitly supported, use our column mapping wizard to define how your data maps to CapVeri's schema. Works with any system that can export tabular data.
No Integration Required
Unlike traditional software that requires expensive API connections, CapVeri works with the exports you're already generating. This means no integration projects, no vendor approvals, and no ongoing API fees. You own your data - use it how you want.
Technical Specifications
ANSI/BOMA Z65.1-2024 Compliance
All area calculations follow the latest BOMA standard for office buildings. This includes proper handling of:
- Rentable Area vs. Usable Area distinctions
- Load Factor (R/U Ratio) calculations
- Outdoor amenities measurement per 2024 standard updates
- Building and floor common areas allocation
Gross-Up Methodology
Our gross-up calculations follow industry-standard methodology:
- Variable expenses (janitorial, utilities) are grossed up based on occupancy
- Fixed expenses (taxes, insurance) are never grossed up
- Gross-up factor = Target Occupancy ÷ Average Physical Occupancy
- Safety valve: Grossed amount never exceeds theoretical 100% occupancy cost
Expense Cap Types
CapVeri handles all standard cap calculation types:
Non-Cumulative Caps
Resets each year. Unused capacity is lost. Maximum billable = Previous Year × (1 + Cap Rate).
Cumulative Caps
Unused capacity carries forward with linear growth from base year. Tracks historical spending to maximize recoverable amounts.
Cumulative Compounding Caps
Base grows exponentially: Maximum = Base × (1 + Cap Rate)^Years. Unused capacity compounds year over year.
Base Year Normalization
When base years occur during low-occupancy periods (below 95%), CapVeri automatically normalizes the base to prevent unfair expense spikes in future years. This ensures tenants aren't penalized when building occupancy returns to normal levels.
Pro-Rata Share Calculations
Tenant shares are calculated using BOMA-compliant rentable square footage. The system tracks area changes over time (remeasurements, renovations) and applies the correct square footage for each calculation period.
Need help getting started?
Check our Help Center for detailed guides or contact our support team for personalized assistance.