Skip to main content

Free Reconciliation Statement Template

Professional reconciliation statement with California SB 1103 disclosure support. Download free.

A clear, well-formatted reconciliation statement is your first line of defense against tenant disputes. This template follows SB 1103 disclosure requirements and industry best practices for itemized operating expense statements. Customize it to your property's expense categories and generate professional statements that tenants and their auditors can follow without confusion.

What's inside

  • Pre-formatted reconciliation statement ready for tenant delivery
  • California SB 1103 disclosure support fields
  • Customizable expense categories to match any lease structure
  • Professional presentation format that reduces tenant disputes

Built for property accountants who need audit-ready reconciliation packages that meet statutory disclosure requirements and reduce tenant pushback.

Already have an account? Log in to generate reconciliation statements automatically from your data.

Get the free template

Enter your email and we'll send the download link instantly.

We'll send the download link to your inbox.

Frequently Asked Questions

What should a CAM reconciliation statement include?
A complete reconciliation statement should include: the reconciliation period, total actual operating expenses by category, the tenant's pro-rata share percentage, the tenant's allocated share of each expense category, total estimated payments collected during the year, and the net balance due or credit. California SB 1103 also requires landlords to provide supporting documentation upon tenant request.
What is SB 1103 and how does it affect reconciliation statements?
California Senate Bill 1103 (effective 2024) requires commercial landlords to provide itemized operating expense statements within specific timeframes and make supporting documentation available for tenant review. Non-compliant statements can expose landlords to disputes and potential forfeiture of recovery rights. This template follows SB 1103 disclosure requirements including category-level itemization and clear calculation methodology.
When should reconciliation statements be sent to tenants?
Most commercial leases require reconciliation statements within 90-120 days after the calendar year ends (by March 31 or April 30). SB 1103 in California imposes statutory deadlines. Missing these deadlines can result in forfeiture of the right to collect under-recoveries, so property controllers should begin reconciliation work in January and target delivery by mid-March.
How do I handle disputed reconciliation items?
When a tenant disputes a line item, first verify the expense against your general ledger and supporting invoices. Provide the tenant with the documentation they request (required under many leases and SB 1103). If the dispute is valid, issue a corrected statement. If the landlord's position is correct, provide a written explanation with backup. A well-formatted, itemized statement with clear methodology reduces disputes significantly.
Can I use this template for NNN and modified gross leases?
Yes. The template supports both NNN (triple net) and modified gross lease structures. For NNN leases, include all three nets (property taxes, insurance, CAM). For modified gross leases, include only the expense categories that are passed through per the lease terms. The customizable category structure lets you match any lease configuration.

This free tool only gives a rough guess. The numbers may be wrong. Check your own lease and records first. This is not legal or tax advice.

Related Resources

Annual CAM Reconciliation WorkflowCAM Reconciliation Audit TrailCAM Estimate ForecasterTrue-Up vs ReconciliationCAM Statement Guide