Replace Your Manual CAM Reconciliation Workflow
Manual CAM reconciliation is a rite of passage in commercial real estate accounting. Every year, teams spend weeks pulling GL data, cross-referencing lease terms, calculating pro-rata shares, applying gross-up factors, and checking cap limits, all by hand or in disconnected spreadsheets. The process works until it does not: a misread lease clause, a transposed number, or a missed cap limit can mean thousands of dollars in billing errors.
CapVeri automates the calculation-intensive middle of the reconciliation process while leaving you in full control of inputs and outputs. You still decide which expenses are recoverable, how leases should be interpreted, and when to send tenant statements. The software just makes sure the math is right every time.
Why Switch from Manual CAM Reconciliation?
Human Error Is Inevitable at Scale
Manual reconciliation involves thousands of individual data points per building: GL line items, tenant square footages, pro-rata shares, expense pool classifications, and cap calculations. Even a 1% error rate compounds across a portfolio into material financial exposure.
Time Wasted on Repetitive Calculations
The average manual reconciliation takes 4 to 8 hours per building. For a 20-building portfolio, that is 80 to 160 hours of staff time every year spent on calculations that software can complete in minutes.
No Scalability
Adding buildings to a manual reconciliation workflow means adding proportional staff time. There is no efficiency gain at scale because every building requires the same step-by-step manual process.
Inconsistent Methodology
When multiple team members handle reconciliations manually, each person may interpret lease language differently, apply gross-up at different stages, or handle cap limits inconsistently. This creates portfolio-wide discrepancies that are difficult to detect and correct.
Migration Steps
Export Your GL Data
3 minutesPull expense data from your ERP system in CSV or Excel format. This is the same export you already use for manual reconciliation, no new data extraction required.
Upload and Map Data
5 minutesUpload your GL export to CapVeri. The system auto-detects common ERP formats and maps columns automatically. Review and adjust any mappings the system flags for confirmation.
Enter Lease Terms
10 minutesInput tenant lease terms including rentable square footage, pro-rata share percentages, expense stop or base year amounts, cap structures, and gross-up election. CapVeri validates entries for internal consistency.
Review Automated Reconciliation
10 minutesCapVeri generates the complete reconciliation with expense allocations, gross-up calculations, cap enforcement, and tenant-level billing summaries. Review the results, drill into any line item, and export tenant statements.
What Changes vs. What Stays
What Changes
- Calculations automated with full audit trail
- Gross-up applied consistently per BOMA standards
- Cap limits enforced automatically per lease terms
- Reconciliation time drops from hours to minutes
- Every number traceable to source data
What Stays the Same
- —Your ERP and GL system
- —Your lease interpretation authority
- —Your tenant communication process
- —Your team's domain expertise
- —Your existing review and approval workflow
Frequently Asked Questions
Will I lose control over the reconciliation process?
No. CapVeri automates calculations, not decisions. You still control which expenses are recoverable, how lease terms are interpreted, and when tenant statements go out. The software ensures the math is consistent and auditable.
How do I verify CapVeri's calculations are correct?
Every calculation includes a full audit trail showing the source data, formula applied, and intermediate results. You can drill into any line item to see exactly how it was computed. Most customers validate by running CapVeri alongside their manual process for the first cycle.
What if my manual process includes steps CapVeri does not cover?
CapVeri focuses on the calculation-intensive core of reconciliation: expense allocation, gross-up, cap enforcement, and tenant billing. Pre-reconciliation steps like expense classification and post-reconciliation steps like tenant communication remain in your control.
How long does the transition take?
Most teams complete their first automated reconciliation in under 30 minutes. The learning curve is minimal because CapVeri uses the same inputs you already work with: GL data and lease terms. There is no system migration or data conversion required.
Can CapVeri handle our unique lease structures?
CapVeri supports NNN, modified gross, full-service gross, and hybrid lease structures. It handles multiple gross-up methods (BOMA 2017 and 2024), cumulative and compounding caps, custom expense pools, and variable base years. If you can calculate it manually, CapVeri can automate it.
Automate Your CAM Reconciliation Today
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