Bring CAM Reconciliation In-House with CapVeri
Outsourcing CAM reconciliation made sense when the only alternative was manual spreadsheet work. Third-party firms offered expertise and bandwidth that most property management teams did not have in-house. But that trade-off came with significant costs: $2,000 to $10,000 per building per year, multi-week turnaround times, and limited visibility into the actual calculations.
CapVeri changes that equation. Purpose-built CAM reconciliation software gives your team the same calculation accuracy as an outsourced firm, with real-time visibility, instant turnaround, and a cost reduction of 70% or more. Your team stays in control while the software handles the complexity.
Why Switch from Outsourced CAM Reconciliation?
Cost: $2K-$10K/Building vs. $20-$99/Month
Outsourced reconciliation fees scale linearly with your portfolio. At $2,000 to $10,000 per building per year, a 20-building portfolio costs $40,000 to $200,000 annually. CapVeri's subscription covers your entire portfolio for a fraction of that.
No Real-Time Visibility
With an outsourced firm, you submit data and wait weeks for results. You cannot check progress, preview calculations, or catch issues until the final deliverable arrives, often right before tenant deadlines.
Slow Turnaround Times
Most outsourced firms deliver reconciliations in 2 to 6 weeks. If a tenant disputes a charge or you discover a data error, the revision cycle starts over. CapVeri produces results in minutes and updates instantly when inputs change.
Limited Control Over Methodology
Outsourced firms apply their own calculation methodology, which may not match your lease language precisely. With CapVeri, you configure gross-up methods, cap structures, and allocation bases to match each lease exactly.
Migration Steps
Gather Your GL Exports and Lease Terms
10 minutesCollect the same data you currently send to your outsourced firm: GL expense exports from your ERP and key lease terms including pro-rata shares, caps, and base years.
Upload Data to CapVeri
15 minutesImport your GL data via CSV or Excel upload. CapVeri auto-maps columns from Yardi, MRI, and other common ERP formats. Enter lease terms for each tenant through the guided setup wizard.
Configure Calculation Settings
10 minutesSet your gross-up method (BOMA 2017 or 2024), define expense pools, configure cap types (cumulative, compounding, or fixed), and set allocation bases per your lease requirements.
Run and Compare Reconciliation
10 minutesGenerate your first in-house reconciliation. Compare results against your most recent outsourced deliverable to validate accuracy. CapVeri shows calculation details for every line item so you can verify each step.
What Changes vs. What Stays
What Changes
- Reconciliation done in-house with full control
- Results available in minutes instead of weeks
- Methodology configured per lease, not per firm
- Annual cost drops by 70% or more
- Complete audit trail for every calculation
What Stays the Same
- —Your ERP and GL system
- —Your existing lease files
- —Your tenant communication process
- —Your property management team
- —Your accounting workflows
Frequently Asked Questions
Do I need CAM reconciliation expertise on my team?
CapVeri embeds the expertise. The software handles BOMA-compliant gross-up, cap enforcement, and allocation calculations automatically. Your team needs to understand lease terms and GL data, which they already do if they have been managing the outsourced relationship.
How does accuracy compare to an outsourced firm?
CapVeri uses the same deterministic calculation methods as professional reconciliation firms, with the added benefit of zero transcription errors. Every calculation is auditable and reproducible. Many customers validate by running their first CapVeri reconciliation alongside their last outsourced deliverable.
What if I have a complex lease with unusual provisions?
CapVeri supports configurable gross-up methods, multiple cap structures (cumulative, compounding, fixed dollar, CPI-based), custom expense pool definitions, and variable base years. If your lease has a calculation requirement, CapVeri can model it.
Can I bring reconciliation in-house gradually?
Yes. Many customers start by running CapVeri in parallel with their outsourced firm for one reconciliation cycle. Once they verify the results match, they transition fully. There is no minimum commitment or long-term contract.
What about tenant disputes?
CapVeri generates a complete audit trail for every calculation, making tenant disputes easier to resolve. You can show exactly how each charge was calculated, which expenses were included, and how gross-up and caps were applied, all from a single dashboard.
Take Control of Your CAM Reconciliation
Start your free trial and see how in-house reconciliation with CapVeri saves time, money, and headaches. No credit card required.
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