Free Yardi Export QA Checklist for CAM Reconciliation
Verify your Yardi GL export before running reconciliation. Catch CapEx miscoding, date mismatches, and management fee errors in 15 steps.
Bad Yardi exports produce bad reconciliations — and bad reconciliations produce tenant disputes. Most CAM errors traced back to Yardi stem from three sources: CapEx items coded to operating expense accounts, date range filters that miss accrual entries, and management fee bases calculated from the wrong pool. This checklist catches all three before your reconciliation runs.
What's inside
- 15-step QA checklist specific to Yardi Voyager and Breeze exports
- Covers CapEx detection signals, date range verification, and management fee validation
- Includes which Yardi reports to cross-reference for each step
- Printable PDF — works alongside your Yardi workflow
Built for property accountants and controllers running Yardi Voyager or Breeze.
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Frequently Asked Questions
Which Yardi reports should I export for CAM reconciliation?
For CAM reconciliation in Yardi Voyager, the essential exports are: the General Ledger Detail report (filtered to your CAM property and the reconciliation year), the Chart of Accounts (to map GL codes to recoverable vs. excluded categories), the Property Occupancy report (for gross-up denominator verification), and the Management Fee Summary. In Yardi Breeze, the equivalent reports are under Accounting > Reports. The checklist cross-references each QA step to the specific report you need.
How do I check for CapEx in a Yardi GL export?
In Yardi, capital expenditure items are typically posted to account codes in the 1500–1999 range (asset accounts) or to specific project codes that begin with a capital prefix depending on how your chart of accounts is configured. The checklist flags the GL code ranges and project code patterns most commonly used for CapEx in standard Yardi setups. You should also look for large single-line items over $5,000 without recurring vendors, and any entries coded to improvement or renovation accounts.
What date range should my Yardi CAM export cover?
Your Yardi GL export for CAM reconciliation should cover the full calendar year (January 1 through December 31) unless your lease defines a non-calendar CAM year. Be especially careful in Yardi to use the accounting period dates rather than the transaction entry dates — late journal entries and accrual reversals can fall in different periods than the transactions they relate to. The checklist includes a specific step for confirming that the period filter in Yardi matches your lease year definition.
How long does the Yardi export QA take?
For a single property with a straightforward chart of accounts, the 15-step QA typically takes 20 to 45 minutes. Properties with complex GL structures, multiple management fee arrangements, or large volumes of miscellaneous coding can take longer. The checklist is designed to be completed by a single reviewer working from the Yardi GL detail export — no additional Yardi access or queries are required beyond standard reporting.