CAM Reconciliation for Lease Administrators
The clause-level detail that makes or breaks every reconciliation
What Keeps You Up at Night
Tracking CAM exclusions across 50–200 leases — each with slightly different language
Lease amendments that change exclusion lists, cap types, or gross-up thresholds — not reflected in ERP settings
Audit rights clause management: knowing when and how tenants can request records
Base year resets after lease renewals — calculated and applied correctly across multiple tenants
Capital expenditure misclassification — CapEx flowing through operating expense pools
Your Typical Reconciliation Workflow
Lease admins maintain the lease abstract database. During reconciliation season, they verify that ERP configuration matches current lease terms for each tenant. They flag discrepancies to property controllers. They also field tenant audit requests and manage the response process.
Time Spent on CAM
Lease administrators report spending 25–40% of Q1 verifying that ERP settings match lease terms — a manual, error-prone process that relies on spreadsheets and lease PDFs.
Common Errors in Your Role
Exclusion lists not updated after lease amendments — capital expenses slipping into CAM pools
Base year amounts not updated after the renewal base year — tenants charged on wrong baseline
Audit rights clause not tracked — missing tenant request deadlines creates liability
Different gross-up thresholds per lease not reflected in ERP — single pool-level threshold applied to all tenants
Management fee caps buried in lease riders that never made it into the ERP
How CapVeri Helps
CapVeri's lease abstraction layer lets lease admins map each tenant's specific CAM clauses and validates that reconciliation output matches those terms. Every discrepancy is flagged with the specific clause and the dollar impact.
Time Savings
Lease administrators report reducing lease-verification time by 50–65% during reconciliation season. Eliminates manual comparison of ERP output against lease PDFs for each tenant.
Resources for Lease Administrators
Free Tools for Lease Administrators
See What CapVeri Finds in Your Reconciliations
Export your GL data from Yardi, MRI, or any ERP. Upload to CapVeri for independent verification of every calculation — the same errors tenant auditors look for, caught before statements go out. First audit is always free.
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