CAM Reconciliation Checklist Template

What should be on a CAM reconciliation checklist?

A complete CAM reconciliation checklist should cover: (1) data gathering — GL export, lease abstracts, rent roll, prior year reconciliation; (2) expense review — categorization, exclusions, gross-up calculation; (3) calculations — pro-rata share, cap verification; (4) statement preparation — formatting, required disclosures; (5) tenant delivery — timing, method, certified mail if required; (6) payment tracking — true-up collection, credit issuance.

When should a CAM reconciliation be completed?

Most commercial leases require CAM reconciliation within 90–120 days after the fiscal year end. For calendar-year leases, the reconciliation is typically due by March 31 or April 30 of the following year. Some leases specify shorter windows — always verify the exact deadline in the lease.

How do I use a CAM reconciliation checklist?

Work through the checklist sequentially before, during, and after the reconciliation process. Start with data gathering (GL export, lease abstracts, prior year reconciliation), then move through expense categorization, calculation verification (gross-up, pro-rata, caps), and finally statement preparation and delivery. Check off each item as completed and note any items that need follow-up.