Tenant CAM Reconciliation Letter Template
The cover letter that accompanies the annual CAM reconciliation statement, explaining the true-up amount, requesting payment (or issuing a credit), and disclosing tenant audit rights.
Last updated: March 2026
Who This Is For
Landlords and property managers sending the annual reconciliation statement to tenants with a professional cover letter.
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Download TemplateWhat's Included
- Greeting and reconciliation period reference
- Summary of actual vs. estimated expenses
- True-up amount and basis for calculation
- Payment instructions and due date
- Tenant audit rights disclosure
- Supporting documentation reference
- Contact information for questions
Key Features
Frequently Asked Questions
What should a tenant CAM reconciliation letter include?
A tenant CAM reconciliation letter should include: the reconciliation period, a summary of total actual expenses vs. the tenant's estimated payments, the net true-up amount (balance due or credit), a clear payment due date, the method for requesting a copy of supporting records, tenant audit rights and the audit request deadline, and landlord contact information.
How should a landlord send a CAM reconciliation letter?
Most leases specify the required delivery method — typically certified mail or email to the address specified in the lease notice provisions. For California leases subject to SB 1103, delivery method and timing requirements are more specific. Always verify the lease's notice provisions before sending.
Does a tenant have the right to audit CAM charges?
Most commercial leases grant tenants an audit right, typically a window of 12–36 months from receiving the reconciliation statement. Some states have statutory audit rights regardless of lease language. The reconciliation letter should reference the applicable audit rights and deadlines.
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